How to export an Outlook email to PDF file?
As you know, Microsoft Outlook does not support to convert an email to PDF file directly. Usually you can apply the Adobe Acrobat software to do this job. However, if you have not installed the Adobe Acrobat, or other three-party add-ins, how to export emails to PDF files? Here I will introduce two workarounds to export an email to PDF file without Adobe Acrobat or other add-ins:
One click to save/export multiple emails to text/PDF/HTML/CSV files in bulk in Outlook
Jun 5, 2018 - In MS Office 2007, 2010, 2016, and 365, PDFMaker uses the AdobePDF Library to convert a Microsoft Office document to PDF. Acrobat Distiller.
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If Outlook supports the Microsoft Print to PDF feature
If you are working in Windows 10, your Microsoft Outlook provides a printer of Microsoft Print to PDF. With this feature, you can quickly save an email to PDF file at ease.
1. Select or open the email you will export to PDF file, and click File > Print.
2. Now select the Microsoft Print to PDF from the Printer drop down list, and click the Print button. See screenshot:
3. In the opening Save Print Output As dialog box, please: (1) specify the destination folder you will save the exported PDF file into; (2) type a name for the exported PDF file into the File name box; and (3) click the Save button.
And now the select email has been exported and saved as an individual PDF file.
If Outlook doesn’t support the Microsoft Print to PDF feature
In contrast, some users don’t work in Windows 10 and their Outlook doesn’t support the Microsoft Print to PDF feature. In this condition, please follow below steps to export an email to PDF file.
1. Open your Microsoft OneNote, and then click the Add Page button (or New Page button) to insert a blank page. See screenshot:
2. Go to Microsoft Outlook, select the email, and click Home > OneNote. See screenshot:
Note: you can also export to PDF file by clicking File > Print and specifying Send to OneNote as Printer.
Note: you can also export to PDF file by clicking File > Print and specifying Send to OneNote as Printer.
3. In the opening Select Location in OneNote dialog box, please select the new page we inserted at the Step 1, and click the OK button.
4. Now the selected email has been exported to the new page of OneNote. Please click File > Export.
5. And now please click to highlight the Page in the Export Current section, click to highlight the PDF (*.pdf) in the Select Format section, and click the Export button.
6. In the opening Save As dialog box, please: (1) specify the destination folder you will save the exported PDF file into; (2) type a name for the exported PDF file into the File name box; (3) check the Selected pages option; (4) click the Save button. See screenshot:
And now the email you selected in Microsoft Outlook has been exported and saved as PDF file.
Export multiple Outlook emails to individual PDF files in bulk
If you have Kutools for Outlook installed, you can apply its Save as File feature to batch export multiple emails to individual PDF files in Outlook.
1. Hold Ctrl or Shift key to select multiple emails you will export to PDF files in bulk, and click Kutools > Bulk Save. See screenshot:
2. In the Save messages as other files dialog box, please click the Browse button to specify the destination folder you will save the PDF files, check the PDFformat option, and then click the Ok button. See screenshot:
Now you will see all selected emails are exported and saved as individual PDF files in the specified destination folder. See screenshot:
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Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
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or post as a guest, but your post won't be published automatically.
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- Thank you. It worked!
- To post as a guest, your comment is unpublished.You don't even need to select Print to export to OneNote. There should be a button to send to OneNote in the Move section.
- Hi,
Thank you for your comment! You are right, you method will be easiler!
- To post as a guest, your comment is unpublished.GREAT!!, it worked ........Thank you
Adobe Acrobat and Adobe Reader products support various third-party applications. PDF-capable web browsers support viewing PDF files within the context of the web browser. PDFMaker-compatible applications support the creation of PDF files by letting you click a button in the application's toolbar.
This document lists Acrobat PDF-capable web browsers and PDFMaker-compatible applications for all localized versions of the following Acrobat products:
- Acrobat DC and Acrobat 2017
In the table below, a check mark (√) indicates that the application is supported; an X indicates that the application is not supported.
Note:
If you have Acrobat XI or earlier, see Compatible web browsers and PDFMaker applications | Older versions of Acrobat and Reader.
See the Release Notes in the Enterprise Toolkit for Acrobat Products for a list of web browsers that can display Adobe PDF files using Acrobat products.
Adobe supports PDFMaker in the following applications:
Third-party version / Acrobat version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
MS Office (Word/Excel/PPT) | ||
Office 2007 or earlier | x | x |
Office 2010 (Office 14) 32 bit and 64 bit | √ | √ |
Office 2013 (Office 15) 32 bit and 64 bit | √ | √ |
Office 2016 (Office 16) 32 bit and 64 bit | √ (October 2015) | √ |
Office 2019 (Office 16) 32 bit and 64 bit | √ (December 2018) | √ |
Third-party version / Acrobat version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
Word_Import Comments | ||
Office 2007 or earlier | x | x |
Office 2010 (Office 14) 32 bit and 64 bit | √ | √ |
Office 2013 (Office 15) 32 bit and 64 bit | √ | √ |
Office 2016 (Office 16) 32 bit and 64 bit | √ | √ |
Office 2019 (Office 16) 32 bit and 64 bit | √ | √ |
Third-party version/ Acrobat version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
MS Outlook | ||
Outlook 2007 or earlier | x | x |
Outlook 2010 (Office 14) 32 bit and 64 bit | √ | √ |
Office 2013 (Office 15) 32 bit and 64 bit | √ | √ |
Office 2016 (Office 16) 32 bit and 64 bit | √ (October 2015) | √ |
Office 2019 (Office 16) 32 bit and 64 bit | √ (December 2018) | √ |
Third-party version/ Acrobat version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
Mail Merge | ||
Office 2007 or earlier | x | x |
Office 2010 (Office 14) 32 bit and 64 bit | √ | √ |
Office 2013 (Office 15) 32 bit and 64 bit | √ | √ |
Office 2016 (Office 16) 32 bit and 64 bit | √ | √ |
Office 2019 (Office 16) 32 bit and 64 bit | √ | √ |
Third-party version/ Acrobat version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
Attach As PDF, Attach As Secured PDF | ||
Outlook 2007 or earlier | x | x |
Outlook 2010 (Office 14) 32 bit and 64 bit | √ | √ |
Office 2013 (Office 15) 32 bit and 64 bit | √ | √ |
Office 2016 (Office 16) 32 bit and 64 bit | √ (October 2015) | √ |
Office 2019 (Office 16) 32 bit and 64 bit | √ (December 2018) | √ |
Third-party version/ Acrobat version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
MS Visio (Acrobat Pro) | ||
Office 2007 or earlier | x | x |
Office 2010 (Office 14) 32 bit | √ | √ |
Office 2013 (Office 15) 32 bit | √ | √ |
Office 2016 (Office 16) 32 bit | √ (May 2016) | √ |
Office 2019 (Office 16) 32 bit | √ (December 2018) | √ |
Third-party version/Acrobat version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
MS Project (Acrobat Pro) | ||
Office 2007 or earlier | x | x |
Office 2010 (Office 14) 32 bit | √ | √ |
Office 2013 (Office 15) 32 bit | √ | √ |
Office 2016 (Office 16) 32 bit | √ (October 2015) | √ |
Office 2019 (Office 16) 32 bit | √ (December 2018) | √ |
Third-party version/ Acrobat Version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
MS Access | Not supported | |
Third-party version/ Acrobat Version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
MS Publisher | Not supported | |
Third-party version/ Acrobat version (ship date) | ||
Internet Explorer | ||
10 or earlier | x | x |
11 | √ | √ |
Third-party version/ Acrobat version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
Firefox (Windows/Mac OS) | ||
10 or earlier | x | x |
ESR | √ | √ |
Third-party version/ Acrobat version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
Google Chrome | √ | √ |
Third-party version/ Acrobat version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
AutoCAD | ||
2018 64 bit | √ | √ |
2019 64 bit | √ | √ |
Third-party version/ Acrobat version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
AutoCAD_Import Comments | ||
2018 64 bit | √ | √ |
2019 64 bit | √ | √ |
Third-party version/ Acrobat version (ship date) | Acrobat DC (April 2015) | Acrobat 2017 (June 2017) |
Lotus Notes | ||
7.0 or earlier | x | x |
8.0.x | √ | √ |
8.5.x | √ | √ |
9.0 | √ | √ |
Acrobat DC (April 2015) | Acrobat 2017 (June 2017) | |
Mac Office | ||
Office 2011 or earlier | ||
Office 2016 | √• (PDFMaker for PowerPoint and Word)† | √• (PDFMaker for PowerPoint and Word)† |
Office 2019 | √• (PDFMaker for PowerPoint and Word)‡ | √• (PDFMaker for PowerPoint and Word)‡ |
†PDFMaker for PowerPoint 2016 (32-bit, version 15.19 or later) and for Word 2016 (32-bit, version 15.22 or later)
‡PDFMaker for PowerPoint 2019 and Word 2019 (64-bit, version 16.xx or later).
Versions marked with parentheses and a version number require the installation of the correct Acrobat update to work with PDFMaker.
PDFMaker-compatible applications for older versions of Acrobat and Reader
For version XI or earlier, see Compatible web browsers and PDFMaker applications | Older versions of Acrobat and Reader.
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